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TREASURER
The Treasurer should have a lifestyle and job situation that allows for
ample dedication of time to the duties of this office.
This position is a 2 year commitment.
Standard Duties
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Maintain records and notes for the benefit of next year's office
holder.
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Attend and participate in all Committee meetings.
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Understand that a Committee member may only incur one (1)
unexcused, and two (2) excused absences and that a substitute
may be sent without voting rights unless vote is in writing and
the Chair is informed beforehand.
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The chairperson's purpose is to manage the Spring Fling
conference to its fullest capacity and bring ideas, solutions
and choices to the Committee for approval or denial. The Spring
Fling Committee Chairperson will provide general leadership. It
is the primary responsibility of each officer to provide
specific leadership in their specific areas to initiate action
to its successful conclusion.
Officer Duties
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Assume responsibility for preparation and submission of budgets
for Committee review/approval.
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Set-up checking account with Wells Fargo Bank (if different
branch):
a)
Signature cards
b)
Ordering of checks, as necessary.
c)
Rubber stamp
for deposit endorsements.
d)
Master Card and VISA Card as needed.
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Prepare budget for Committee as a whole.
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Control Cash deposits and disbursements:
a)
Retain and organize records of payments
b)
Receive checks and currency from other
officers.
-
Collect cash at the conference, keeping income separate by each
profit area (souvenirs, raffle, registration, etc.)
-
Prepare financial reports for accountability of all income and
expenses. Present report at the regular monthly Committee
meeting.
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Obtain temporary Sellers Permit along with reporting documents
form State Board of Equalization
(Committee Chairperson obtains the documents).
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Prepare report of all sales taxes due and file the report
promptly after the conference.
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Disburse all funds after the post-conference meeting as directed
in the Committee Guidelines.
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