RECORDING SECRETARY

Standard Duties

• Maintain records and notes for the benefit of next year's office holder.
• Attend and participate in all Committee meetings.
• Understand that a Committee member may only incur one (1) unexcused, and two (2) excused absences and that a substitute may be sent without voting rights unless vote is in writing and the Chair is informed beforehand.
• The chairperson's purpose is to manage the Spring Fling conference to its fullest capacity and bring ideas, solutions and choices to the Committee for approval or denial. The Spring Fling Committee Chairperson will provide general leadership. It is the primary responsibility of each officer to provide specific leadership in their specific areas to initiate action to its successful conclusion.

 Officer Duties

• Record and take minutes at all meetings.
• Transcribe minutes and provide a copy to all committee members. The original is filed in the archive binder.
• Provide copies of minutes to members several days before the next scheduled meeting.
• A current committee member list should be distributed to all members. This list includes position title, name, address, and e-mail, home and work numbers. The list is to be updated and distributed as changes occur within the committee.
• Submit periodic invoice to Treasurer for reimbursement for stamps and/or supplies used to provide monthly minutes.
• A mini recorder is available for the Recording Secretary's use.