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PROGRAM
Standard Duties
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Maintain records and notes for the benefit of next year's office
holder.
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Attend and participate in all Committee meetings.
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Understand that a Committee member may only incur one (1)
unexcused, and two (2) excused absences and that a substitute
may be sent without voting rights unless vote is in writing and
the Chair is informed beforehand.
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The chairperson's purpose is to manage the Spring Fling
conference to its fullest capacity and bring ideas, solutions
and choices to the Committee for approval or denial. The Spring
Fling Committee Chairperson will provide general leadership. It
is the primary responsibility of each officer to provide
specific leadership in their specific areas to initiate action
to its successful conclusion.
Officer Duties
MARCH - JUNE
Select Main Speakers
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Solicit suggestions from the Committee and others
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Request a list of suggested speakers from various Central
Offices (Sacramento,
Placer, El Dorado,
and Yolo counties) as well as,
contacting Los Angeles Central
Office for
Orange
County
speaker list.
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Submit your own suggestions.
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Listen to all the speaker tapes you can for variety.
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Obtain phone numbers and address.
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Bring your suggestions
to the committee before making a final decision.
JULY - AUGUST
Obtain commitments from the selected main speakers*
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Obtain confirmation for main
speakers
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Inform the main speakers that
this is an invitation for the entire weekend
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Explain covered and non-covered
expenses
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Speakers travel expenses are paid
(this does not include spouse, guest or pet). Ask for preferred travel
method (air, bus, car, etc.) and if travel expenses will be needed in advance.
If traveling by air ask if we should make arrangements.
Explain to speaker what is included with their commitment (Registration
Package)
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Hotel accommodations
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2 Registrations
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2 banquet tickets
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2 dance tickets for both Friday
and Saturday night
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$75 for incidentals, plus
transportation to/from the airport.
(Note: If the Speaker choose not to use their extra registration, banquet and
dance ticket it will be given back to the committee)
Send Confirmation Letters to all speakers
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Explain all specifics listed above in writing.
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Provide speakers with your home and work phone numbers for any
questions they may have.
SEPTEMBER – OCTOBER
Select all ten minute speakers for program
When choosing a 10 minute speakers, use a diverse variety of members throughout
the local Spring Fling area.
Balance the speakers:
SUGGESTED
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Sobriety
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Gender
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Ethnic Group
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In Town/Out of Town
Obtain Secretaries for meetings*
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Follow the guideline above.
Obtain readers for meetings*
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Follow guidelines
listed above.
*Names of Main Speakers, 10 minute speakers, Secretaries and Readers need to be
submitted to publicity by the October meeting.
Reserve rooms (Smoking or nonsmoking)
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Hotel (Make arrangements with the SF chair)
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If possible, put speakers together in one wing.
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Welcome baskets, have someone on the committee help with this
task.
JANUARY 1st -15th
Reconfirm all commitments for speakers, secretaries, and readers
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Contact by phone, let each person
know their meeting times and schedule.
Confirm all speaker arrangements:
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Travel
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Hotel
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Registration packages
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Welcome Baskets
Make arrangements for speakers to be picked up at the airport or greeted at the
hotel. You can form a committee for this.
JANUARY 15th – 31st
Present the Chairperson with a complete list of speakers so that arrangements
can be made for registration packets and baskets.
FEBRUARY
Get thank you cards and 4 Big Books.
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Have the committee sign all thank you cards.
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Arrange for all the speakers to be at the
Saturday night Banquet, have all
speakers sign the Big Books these will be given to the newest
newcomers on Saturday night.
Note: In the past speakers have signed three books and four new big books were
needed. What is not given away on Saturday will
be raffled off on Sunday.
MARCH
Attend the elections to pass on your experience strength, and hope to the next
chairperson.
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