GREATER SACRAMENTO AREA SPRING FLING GUIDELINES

SPRING FLING COMMITTEE                                   SOBRIETY REQUIREMENT

·        Chairperson*                                                           5 YEARS

·        Alternate Chairperson*                                             5 YEARS

·        Treasurer*                                                               5 YEARS

·        Program Chairperson                                               5 YEARS

·        Big Book Study Chairperson                                    5 YEARS

·        Registration Chairperson                                         5  YEARS

·        Recording Secretary                                               2 YEARS

·        Publicity Chairperson                                              2 YEARS

·        Decorations Chairperson                                         2 YEARS

·        Hospitality Chairperson                                           2 YEARS

·        Marathon Meeting Chairperson                                2 YEARS

·        Banquet Chairperson                                              2 YEARS

·        Raffle Chairperson                                                  2 YEARS

·        Dance Chairperson                                                 2 YEARS

·        Historian/CCFAA Delegate/Literature                       2 YEARS

·        Information Chairperson                                          2 YEARS

·        Souvenir Chairperson                                             2 YEARS

·        Webmaster                                                           2 YEARS

·        H&I Representative                                                     **

·         AI-Anon Representative                                             **

*The Chairperson, Alternate Chairperson and Treasure are 2 year terms; these committee members can only serve in this capacity for 2 consecutive terms. 

** H&I and AI-Anon representatives to be appointed to the committee by those respective organizations.

ELECTION AND QUALIFICATIONS OF CHAIRPERSONS (OFFICERS)

1. All Committee Chairpersons and Officers will be elected by the group on the first Wednesday in March following the Spring Fling Conference. Voting will be by those A.A. members running for office and prior year committee members.

2. The minimum sobriety requirements for any Chairperson or Officer position added to the Committee will be two (2) years.

3. No Committee Chairperson or Officer is to be included in the Spring Fling program in any capacity. Each Chairperson's/Officer's duties are defined in their respective job description.

4. If the elected Committee Chairperson is unable to complete the term of office the alternative Committee Chairperson will succeed the Committee Chairperson or a new Committee Chairperson will be elected by the committee.

5. Should any Committee Chairperson be unable to fulfill their duties as stated in the job description, the Committee, as a whole may decide by majority vote that the chairperson be replaced.

6. If any position becomes available it will be announced at group meetings and the Committee as a whole will elect a Committee Chairperson for the vacant position.

COMMITTEE MEETINGS

1. Committee meetings will be held monthly for the first 10 months of term, and as needed for the last 30 days.

2. Voting privileges are extended to Committee members only.

3. Each outgoing Committee Chairperson will provide a report of the activities to the incoming officers at the election meeting held on the first (1st) Wednesday in March.

4. A Committee member may only incur one (1) unexcused, and two (2) excused absences with an alternate present.

FINANCIAL

1. All financial statements and supporting documentation (i.e. receipts, cancelled checks, etc.) will be turned over to the incoming Treasurer at the April meeting.

2. Donations are to be made after all bills are paid and a financial report has been submitted to the Committee for review/approval. Spring Fling will make the following disbursements: 70% CCFAA, 10% CNIA, 10% H&I and 10% GSO. Al-Anon will keep their raffle profits from the Spring Fling and will not receive a disbursement.

3. The sum of $25,000.00 is to be held in reserve for the following year's working capital.

4. No merchandise, except sobriety tapes and conference-approved literature, will be sold during the Spring Fling Conference other than such items approved and supplied by the committee and bearing the Spring Fling logo.                          

Revised July 2009, the guidelines above were adopted by committee vote.